Analyst, Payroll Tax

Overview

We are authentic, professional providers of fun, focused on building a Great Place To Work For All by staying true to our mission: "Life's a Party, We're Makin' It Fun!" and "So Much Fun It's Scary!"

At Spencer's and Spirit Halloween, we do the right thing always-integrity, fairness, respect, and transparency are our foundation. You will find our culture to be inclusive, passionate, resilient, and one that values differences and embraces all.

One Team / One Goal

We are leaders and owners of our business success. Whether it's developing new and exclusive costumes, quality testing products, or implementing technology solutions, our teams understand the value of working collaboratively to embrace change through innovation, curiosity, and thoughtfulness.

We offer a comprehensive benefits package that includes:

• Flexible work environment
• Career advancement
• Competitive base salary
• Bonus opportunity
• Vacation, Personal, Sick and Holiday pay
• Medical, Dental, Vision, Disability, Life and AD&D insurance
• 401k with a company match
• 30% merchandise discount

Responsibilities

The Payroll Tax Analyst is responsible for assisting in all aspects of the multi-jurisdictional payroll tax process. This includes ensuring that each associate's work location is thoroughly researched and properly established within the payroll systems. The analyst ensures that all new hires and rehires are accurately coded for federal, state, and local jurisdictional tax withholdings. All activities are conducted in strict compliance with applicable governmental regulations to ensure organizational adherence to regulatory requirements.

• Assists with departmental workflows on a daily, weekly, monthly, quarterly, and annual basis, focusing on but not limited to, payroll tax-related tasks such as setting up accounts for new taxing jurisdictions, initiating new jurisdiction entries in ADP, processing tax movements, and handling amendments as needed
• Responsible for the monthly review of ADP's Multi-Jurisdiction reports, ensuring accuracy and compliance with payroll tax requirements across all relevant jurisdictions
• Maintains the departmental Tax Manual, which entails conducting regular reviews and making timely updates to reflect changes in each jurisdiction as required
• Assists in addressing agency tax notice issues and escalates complex matters to the appropriate parties for timely resolution
• Contributes to the Payroll Quarter-End and Year-End review, ensuring precise issuance of T4 and W2 forms
• Prepares management reports, detailed spreadsheets, and necessary import files as needed to support all payroll processes or operations
• Analyze garnishment documents received and take appropriate action as per departmental guidelines
• Submit required payroll related journal entries and maintain proper account reconciliations for assigned accounts
• Provide an excellent level of customer service by ensuring that all store/ops/DSM emails and phone calls are handled in a timely manner
• Assist with general payroll processing tasks
• Assist in training other departmental personnel as needed

Qualifications

• Associate's degree (A. A.) or equivalent from two-year college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience
• Strong organizational skills
• Strong communication skills, both oral and written
• Proficient with Microsoft Office Suite
• Proficient with Payroll/HR software systems
• Knowledge of payroll processing and multi-state and locality taxation
• Ability to work independently as well as part of a team
• Intermediate knowledge of accounting and financial reporting
• Strong analytical and problem-solving skills
• Ability to multi-task and meet deadlines
• Ability to handle high volume customer service requests
• Experience with Canadian Payroll processing, a plus

The pay range reflects the potential base salary range for this role. Individual base pay is determined by various factors such as relevant experience and skills, and the scope and responsibilities of the position.

Pay Range